Open access peer-reviewed chapter

The First Step to Leadership in School Management: Taking Initiative

By İlknur Şentürk

Submitted: April 12th 2017Reviewed: September 1st 2017Published: December 20th 2017

DOI: 10.5772/intechopen.70789

Downloaded: 215

Abstract

Problem statement: The present study aims to determine the situations and the characteristics of these situations, in which school administrators take initiatives, and the outcomes of these initiatives for the school.

Keywords

  • initiative
  • taking initiative
  • school administration
  • school administrators
  • qualitative study

1. Introduction

Origins of organizational and administrative complications in Turkish educational system are mainly rooted in the centralized organizational structure of the state, which is positioned behind authoritarian and hierarchical power fields of administrative practices and processes. Modern democratic administration approaches on the other hand prioritize effectuation, leadership, prudential rationality, and willpower. Arranging and implementing decision-making mechanisms are a prerequisite for flexible and democratic organizations and administrations.

Decision-making procedures in educational organizations of Turkish educational system take shape with a centralist conception and lack of pluralistic and efficient participation of stakeholders. Şişman and Turan [1] argue that decentralization and democratization efforts led to greater levels of authority in schools. This in turn led to participation in decision-making processes and school-based management. Principals taking initiative can be considered as a first step toward school-based management. Initiative is defined as the ability to assess and initiate things independently and an act or strategy intended to resolve a difficulty or improve a situation, a fresh approach to a situation [2]. Initiative can also mean a plan that is targeted at solving a particular problem. It also means independent evaluation and ability to act, power to make an attempt, a behavior to overcome a difficulty or to develop a situation further, or a strategy in different languages [3]. Decision-making in an administrative process is a primary factor for determining to what extent it is democratic and autocratic. For school administrators, the extent of taking initiative on school matters is a key to more flexible, humanitarian, and creative institutional processes. Beyond the bulkiness of centralized administration, initiative-taking school administrators would indeed render these processes more effective and efficient.

Personal initiative can be considered as a concept which can contribute to popular debate and research such as leadership, modern management paradigms, decentralization, school-based management, school improvement, and exercise and transfer of authority [3, 4, 5, 6, 7, 8, 9, 10]. Initiative can be described as self-starting volition of active decision-making and actualization in order to accomplish organizational objectives and overcome organizational challenges [7, 8, 9, 11, 12]. To an individual extent, initiative represents a lifestyle. It is related to intelligence, contributing to a certain profession; will of control on situations; exhibition of an active and positive attitude instead of passivity; and hence cultural descriptors of lifestyle [7, 8]. Quality of work life has been criticized with the remoteness of authority, which is explained as the power distance between the superior and the subordinate.

The concept of decision-making styles is related to the level of contribution of subordinates in decisions, and the extent of power distance in this context is a sign of centralization. There is a demand for an authoritarian leadership in organizations when power distance is large, and in such organizations, active control, low levels of job satisfaction, and fear of change in organizational structures are observed. Workforce is in constant need of orders [3, 13]. Accordingly, remoteness of the authority has to be reduced to pave the way for initiative in organizational models and administrative approaches.

In conditions where there is dense competition of powers, centralized and hierarchical organization structures, employees are expected to be more obedient to the authority and adopt an understanding of order-based conduct and not to exceed their well-defined limits. Initiative on the other hand is a potential facilitator to revoke such orthodoxy of management models. Beyond individual way of behavior, taking initiative is an organizational behavior. It requires being in compliance with the objectives of the organization, such as action- and strategy-oriented thinking, a vision, a long-term perspective, consistency, and commitment [14, 15, 16]. Aypay and Şekerci [17] indicated that initiative-taking behavior includes listening, human relations, motivating others, conflict management, and personal adaptability. Similarly, Goerdel [18] argued that administrators who take initiative were able to establish an interactive and holistic organizational structure since they grasp actions well. The logic behind initiative is to look out for the interests of the organization, instead of personal benefits. Indeed, interests of the school were the basis emphasized by the administrators during interviews. In the essence of initiative taking lies the ability to solve problems, the capacity for solving problems, creativity and innovation, courage, insight, intuition, and leadership skills. Initiative is the next door just beyond the leadership [19]. Problem solving skills are prerequisites for taking initiative. Ability of coping with challenges brought by administrative roles and responsibilities defines systematic and methodological thinking, proposing solutions and alternatives, thinking in reference to rich and deep sources and to proceed actively [14, 20, 21]. The use of initiative requires the ability to predict future situations. Features increasing the potential to take initiative are desire for innovation and working, openness to communication and suggestions, will of doing something without any driving force or supervision, desire to help others and take responsibility, adaptation to teamwork, and willingness to learn. Taking initiative may be dependent upon not only intraorganizational but also external stimuli of social origin. The use of initiative characteristics may vary with motivational levels. Indeed, taking initiative requires certain characteristics. When personal characteristics are considered, setting high personal and organizational standards [5, 22] and initiating task-oriented activities are primary characteristics.

Individual competencies such as proficiency in self-control, effective assessment and supervision ability, self-efficacy and a positive sense of self, being responsible, being open to change, risk and crisis management, and strategic thinking to overcome problems are other characteristics of administrators in the use of initiative. Taking initiative is a characteristic of people with high achievement motivation. However, the nature of the work and possible consequences are generally influential on the use of initiative. It may be described as a form of competency possessed by individuals with high cognitive levels and with an ability to comprehend the characteristics of the work, structure of the organization, and managerial processes in the organization. Organizational climate and culture [23] are also important factors in initiative. Qualifications of an administrator who is likely to be transformation oriented are curiosity, open-mindedness, being away from conventional ways of thinking, ability to manage learning processes and communication patterns, ability in the effective and efficient use of time, extending the realm of freedom, creative thinking, and sustaining high-order targets.

Hence, initiative is a form of thinking and acting that is revealed in the presence of such personal characteristics. Apart from personal characteristics mentioned above, organizational sense of belonging, commitment, and adaptability are also psychological engagements with potential effects on initiative [3]. One of the most important results of initiative taking is autonomy. Ambos et al. [24], in their structural equation modeling study, found that taking initiative influences institutional autonomy positively. Taking initiative as a primary focus of administrative processes, functional autonomy, organizational change, execution of organizational behavior beyond predefined roles and responsibilities, strengthening personnel, and transfer of authority will possibly accelerate the expected structural shift, especially in educational organizations [12, 25, 26, 27, 28, 29]. Recent studies, which proposed that school education and administration require reconsideration of concepts like autonomy, responsibility, accountability, and effectiveness, advocate that these key concepts could make a reformist change in public schools [14]. Taking initiative, at this very point, emphasizes personal and professional competencies of school administrators for such reformist expectations of change. Demand on organizational and administrational change in educational organizations is of greater concern recently.

Current legal definitions of educational administrators’ authority and responsibilities are insufficient for efficient and effective actions against administrative complications they often face. Consequently, hierarchically defined roles that are tied to bureaucratic mechanisms and centralized approaches have been hindering the perception of schools as an agent of change in the social structure. Studies on taking initiative have recently been emphasizing changing paradigms especially on school improvement, school-based administration, and reforming schools in an information society. Possessing similar opportunities and under similar restrictions, what make a world of difference, are leadership traits of administrators. Capitalizing the conditions of school, exploring resources of the institution, and enhancing academic and organizational performance are the outcomes of an effective leadership. Taking initiative may be regarded as a vital first step for an effective leadership. Finally, concepts such as entrepreneurship, creating alternatives, organizational citizenship, and organizational identification that appear frequently in recent literature on administration and organization emphasize the importance of taking initiative. Taking initiative emerges an important personal characteristic for educational administrators since it helps to activate the cultural dynamics of democracy in educational organizations.

The objective of this study is to investigate school administrators’ use of initiative. Consistent with this objective, it also aims to identify the conditions and frequencies of school administrators’ encounters with unordinary situations, references, and strategies they apply when there is a complication without formal solution, conditions under which they take initiative instead of over-validating the legislation, principles, values, ethical outlines, and outcomes of taking initiative.

Thus, the sub-objectives of the research were determined as follows:

  1. Do school administrators experience any situations not explained by legislation and regulations?

  2. Under the circumstances where legal texts, legislation and regulations are unable to explain or are not enough, which strategies do school administrators use?

  3. Do school administrators use initiative as an alternative to validate and adhere to the legislation and regulations strictly much more?

  4. What are school administrator’s principles, values, rules and ethical frame in their initiative process?

  5. What are the results of the situations in which school administrators took initiative?

2. Method

This study aims to identify the conditions of taking initiative, characteristics of these conditions and outcomes of the conditions where an initiative was taken by school administrators based on conducted interviews. The study group included voluntary school administrators working in Eskişehir province, Turkey. Purposive sampling was used in the study.

2.1. Research model

The present research, which aimed to define school administrators’ opinions about the situations and results of taking the initiative on decision-making, was designed as a case study (single case study), one of the qualitative research methods. A case study, which is conducted with description and investigation of a restricted system, is a type of qualitative study. In a case study, an up-to-date phenomenon is generally investigated in real-life context. The object of investigation in the present study is a restricted system. A restricted system is where the investigated object is just a person, a program, a group, an institution, a society, or a special policy. In a case study, researcher defines the interaction of significant factors related to that phenomenon by focusing on the phenomenon. The model in which the researcher explores the restricted situation using the data in depth and reports it by describing the themes about this situation is an approach [30, 31, 32]. In the present study, the situation is thoughts created by the regulations concerning the appointment of school administrators. In other words, unit of analysis in the case is opinions of school administrators concerning the use of initiative-taking situations.

2.2. Data collection tool

Interview technique is the method where the interviewer and interviewee take part by focusing on the questions about the area of research [30]. Interview is a type of interaction [32]. Interview is a technique that is effective in defining behavior, feelings, and expressions, which are not observed [30]. For this reason, in the study, the interview method was used as a data collection tool to observe the change school administrators’ views and thoughts about conditions, reasons, and results of taking initiative in the administrative processes. The questions in the semi-constructed form were constituted using flexible expressions to collect personal data. The questions in the interview form were created to focus on topics that were expected to be explained.

2.3. Data analysis

After the interviews were recorded elaborately, the collected data was encoded to determine the identified concepts and expressions and evoked by the research questions and subquestions. Interview details were indexed and categorized by reading the manuscript line by line [32]. On the categorization, theoretical perspective was used. As the data were read, the concepts and words that data evoked and indicated were noted down on the side sections. It was detected that the codes emerged were located in correct frames under the suitable topics and connected to themes created in subproblems of the research. Content analysis was used for data analysis in the current study. The principal objective in content analysis is to collect similar data within the frame of specific concepts and themes and to comment those by arranging the data in a manner that readers could understand ([33], p. 227).

The research is structured in five steps: (i) development of the interview questions, (ii) data collection, (iii) data analysis, (iv) validity and reliability assessment, and (v) interpretation of the data. Development of the data collection tool: At this step of the research, interview form was developed. The “school administrator and initiative” form was utilized to collect data. Interview form was developed by the authors, and in order to provide content validity, five academicians were requested to review the form, and it was finalized based on their suggestions. Data collection: School administrators participated in the study were selected from conveniently available volunteering administrators in the city. Semi-structured questions were asked to the participants, and whenever required, probing questions were used to ease the interview to focus on the details. Data analysis: In order to assess the obtained data, content analysis method was used. Data were coded with elemental structural coding method, which is one of the qualitative data coding methods. As a result, a direct and integrative relationship was aimed to be constituted within the general structure of the content of the study. Validity and reliability: In order to obtain validity of the findings, data analysis procedure was explained in brief, and all utilized codes, which were used to generate categories, were provided. Moreover, direct citations from the interview transcripts were used to achieve validity [34].

In order to assess the reliability of the research, expert opinion was requested to confirm code representations, which were organized in the form of separate themes in the category they were assigned. Expert consensus was obtained, and the categories formed by the authors were compared, and a number of agreements and disagreements were established. Reliability of the research was calculated by using the formula (reliability = number of agreements/number of agreements + disagreements) by Miles and Huberman [35]. The reliability = 106/(106 + 8) = 0.92 was calculated using the abovementioned formula.

2.4. Study group: study participants

2.4.1. Characteristics of the workgroup

See Table 1.

GenderAgeExperience (years)Educational backgroundSocioeconomic status of neighborhood worked
G1: male4723MA (Educational Administration)Middle class
G2: male4017MA (Educational Administration)Middle class +
G3: male4621Bachelor’s degree (primary school teaching)Low
G4: male4218MA (Educational Administration)Low
G5: male4926Bachelor’s degree (Physics)Middle class
G6: female3412Bachelor’s degree (Chemistry)Low
G7: male4218Bachelor’s degree (Physics)Middle class +
G8: male4825Bachelor’s degree (Moral and Religious Ed.)Low
G9: male3311Bachelor’s degree (primary school teaching)Middle class +
G10: male4018Bachelor’s degree (primary school teaching)Middle class
G11: male3914Bachelor’s degree (primary school teaching)Low
G12: male4720Bachelor’s degree (Agriculture)Middle class
G13: male3412MS (Educational Administration)Middle class
G14: male4117Bachelor’s degree (Geography)Middle class
G15: male4319Bachelor’s degree (History)Low
G16: male3410Bachelor’s degree (Finance and Accounting)Middle class
G17: male4925Bachelor’s degreeMiddle class
G18: male4822MA (Educational Administration)Low
G19: male3712Bachelor’s degree (primary school teaching)Middle class
G20: male3411Bachelor’s degree (primary school teaching)Low
G21: male4721Bachelor’s degree (Biology)Middle class +
G22: male3310Bachelor’s degree (Physics)Middle class
G23: male3814Bachelor’s degree (primary school teaching)Low
G24: male4522Bachelor’s degree (primary school teaching)Middle class
G25: male4420Bachelor’s degree (primary school teaching)Middle class
G26: male4624Bachelor’s degree (primary school teaching)Low
G27: male3815Bachelor’s degree (primary school teaching)Middle class

Table 1.

Characteristics of the workgroup.

3. Findings

This section provides findings based on research questions.

3.1. Findings about the conditions that school administrators take initiative

Examination of the codes in Table 2 demonstrated that the conditions where school administrators take the initiative seem to concentrate on cases of uncertain expectations of local authorities, personal affairs, physical and financial matters, student affairs and monitoring works, etc. It could be concluded that school administrators do not tend to take initiative in potential fields of improving leadership traits.

Conditions that school administrators use initiative
Personnel affairs
Uncertainties in official letters received from the Ministry of Education
Social and cultural activities
Interinstitutional corporations
Assignments of teachers
Urgent extraordinary situations at school
Health excuses of teachers
Planning extra class hours
Human relations
In response to requests of ministries other than the Ministry of Education
Construction and renovation works at school
Financial issues
Off days of teachers
Definition and application of school rules
Employees’ personal rights
Curriculum content design
Absenteeism of students

Table 2.

Conditions that school administrators take initiative.

S.A 12: “Since there are no legislations and regulations to guide our institution, we are ruled by directives which cause omissions. Therefore, I have trouble and use initiative in course schedules, content confusions, overtime payments, working hours etc.”

S.A 15:When I first appointed as an administrator to X school, I went to district national education directorate to start to work. After introducing myself, I explained that I was there to get started. The Director told me that I should go start myself. I found the situation funny that I should appoint myself. I asked the director if the situation was not weird. He insisted and I did not press any further. At the end, I searched the regulations myself and failed to end up with an answer. First time I took initiative was to appoint myself. That is the initiative I remember the most.”

3.2. Findings about the views of school administrators on legislations falling short

As a result of the examination of the codes in Table 3, it could be concluded that when legislations and regulations fall short, school administrators seem to think that there are shortages of definitions in legislations, unable to offer alternatives; to doubt the adequacy of people who design legislations; and to think that the challenges they come across are generalized in public administration, etc.

Views of school administrators when legislations fall short
Completing inadequacies immediately
Deadlocks of current public administration
Looking for a way out
Why are the rules so fuzzy?
Reaching to experienced people
Legislations and regulations are established by nonexperts
Who write the legislations are not good in Turkish
Offering alternatives
What should I do now?
Discuss with other administrators

Table 3.

Views of school administrators when legislations fall short.

Another finding was the fact that school administrators expect the legislations to include clear and logical definitions of their responsibilities. Sample statements on this issue are given below.

S.A 26: “Sometimes I feel like whoever wrote this on the legislation is out of this world. These statements have nothing to do with the real world. Then when I try sort things out, it is never appreciated. No one cares if the situation is resolved”

S.A. 18: “To be honest, I consult the assistant managers first. If we still cannot work it out, then I consult other administrator friends. I consult my dear friends who are administrators….”

3.3. Findings about the feelings of school administrators when legislations fall short

By examining the codes in Table 4, it could be concluded that when legislations and regulations fall short, school administrators seem to feel anxious, conflicted, helpless, distrustful, and worried about hurting their personnel.

Feelings and reactions of school administrators when legislations fall short
Will I hurt or get hurtCalling an experienced administrator
StalematedChoose to communicate
NegativeTry to reach true information
WretchedResearch
ConflictGet angry
TroublesomeLook for different applications
DistrustBe sorry
Calm complainTry to be patient and e-mail to the superiors
ComfortableMake suggestions to superiors
InterrogativeTry to find solutions
InadequateRead over and over again until brief understanding
Helpless

Table 4.

Findings about the feelings and reactions of school administrators when legislations fall short.

Sample statements related to abovementioned findings are as follows:

SA15: “… Although I am sure that I am doing what is right for students by paying extra hours to more than one teacher, I, as a responsible person still feel worried about aggrieving the staff caused by inadequacy of the regulations.”

SA21: “…. I do not panic. I take it normal when the regulations fall short.”

SA1: “… I do not remember panicking. Legislative texts are ambiguous. They change quite often though…”

SA18: “…I feel distrust and anxious thinking what investigation would I face because of my decisions. More initiative means more risk and yellow envelope in our system…”

3.4. Findings about the sources of references and strategies during the decision-making process by taking initiative

Table 5 presents the codes for reference sources for school administrators’ initiative-taken actions. Accordingly, reference sources quoted by school administrators represent efforts they make to reach to the related people, written documents and application examples. It can be asserted that interviewed school administrators exhibit multidimensional efforts to find out solutions to conditions that require initiative. Sample statements made by school administrators evidencing this can be exemplified as follows:

Sources of references and strategies during the decision-making process by taking initiative
Related written opinions
Comparable application examples
Consulting other school administrators
Internet
Opinions and comments on applications of the regulations and forums
Consulting experienced administrators
Elementary school inspectors and provincial directorate for national education
Constitution, legislations, verdicts of state council and high court
Dialog with students, parents, and community
Common provisions of the legislations

Table 5.

Findings about the sources of references and strategies during the decision-making process by taking initiative.

SA4: “… Consulting experienced administrators or superiors is my primary strategy. However, if it is still not enough, I try making reasonable and explainable decisions by obtaining stakeholders’ views”

SA9: “As I earlier mentioned, elementary school inspectors and experienced school administrators are my reference sources. Sometimes I add teachers to the decision-making process to share responsibility. And sometimes there are sample court verdicts available. For instance, a newly assigned teacher started working in January and requested stationery payment which is normally paid in September. I looked for a sample court verdict on the Internet and found one. I made the payment accordingly.”

When participant school administrators encounter initiative-requiring situations, they stated that they look for other sources available in case legislations and regulations fall short. Similarly, other reactions include calling an experienced administrator, doing research, and looking for different applications.

3.5. Findings about the principles, values, and ethical frames when school administrators take initiative

Principles, values, and ethical frames when school administrators take initiative can be summarized as common interest, social responsibility, rationality both in thinking and acting, justness, priorities, and accountability (Table 6).

Principles, values, and ethical frames when school administrators take initiative
Public interest
Student and teacher interests
Justness
Applicability for everyone
Objectivity
School success
School priorities
Not looking for personal interest
Not discriminating the political views
Positive thinking
Accountability
General purposes of education and training
Rationality
Efficiency
Goal oriented
Student satisfaction
Consistency
Human oriented
Teacher psychology
Social values
General satisfaction

Table 6.

Findings about the principles, values, and ethical frames when school administrators take initiative.

S.A.1. “… What I desire is that I want other people to see what I see and understand. In other words, if I decide on something, I do so for the everyone’s good…”

S.A. 5. “…Principally, I try not to make people say the school administrator protects someone because of his or her political views. I am sensitive about that. If I make decisions that I can account for, there is no problem though…”

S.A. 9. “…. Now that this is a public institution. It has objectives and we all have to work for them. I have to make my school successful. I have to satisfy my students’ academic expectations. Just as parents, teachers and personnel. I pay attention on achieving these goals…”

3.6. Findings about the outcomes of the initiatives taken by school administrators

Table 7 presents the codes for outcomes of the initiatives taken by school administrators. Identified by analyzing the data, these codes are grouped in two as positive and negative outcomes. It can be derived from the codes that taking initiative improves administrators’ leadership skills and administrative competence, enhances professional development and decision-making skills, enables restructuring the realm of authority, reinforces organizational structure, and increases self-esteem with self-confidence.

A. Positive outcomes
Advancement in administrational competence
Expansion of authority
Advancement in persuasion
Advancement in problem-solving skills
Improved organizational commitment of teachers
Advancement in crisis management
Improvement in flexible thinking
Raise of accountability
Division of authority
More aggressiveness for future decisions
Improvement of perspective
Alienation from conventional thinking
Accelerated personal and professional improvement
Inclining from administering to leadership
Effective use of informal power sources
Courageousness in new challenges
Ability of quick decision-making despite bureaucracy
Identification with the school
Enhanced self-esteem and creativity
Research oriented
Increasing attempts to communication and interaction
Improved prestige of the administrator
Expansion of tolerance
Sense of success
Realizing abilities
Thinking human oriented and product oriented
Job satisfaction
Solution-oriented thinking
Transparent and principled working
Finding solutions to teachers’ expectations
Advancement in authority and control
Effective use of time
Learning to benefit from legal blind spots
Get free of being a watchdog of the legislation
Creating a vision
Un-mechanization
Team work
B. Negative outcomes
Going beyond the realm of authority
Limited effects of initiatives
Unbalance between authority and responsibility
Being left alone when taking responsibility
Consequences of taking risks
Abuse of good faith
Be stuck in a difficult situation in formal inspections
Be subject to reactions of superiors
Stress and anxiety
Additional works
Increased professional exhaustion
Continuous research of legal grounds
Increase of nonchalance because of negative effects of initiatives
Concerns on losing control
Be sick of numerous inspections and receive warnings

Table 7.

Findings about the outcomes of the initiatives taken by school administrators.

When negative outcomes of taking initiative are considered, administrative and organizational elements were noticed as the worrying outcomes. Receiving warnings on exceeding their authority, concerns about the unstable situation between risk taking and accountability, thoughts about dysfunctionality of initiatives on organizational change, and concerns about the risk of being investigated are situations discouraging school administrators to take initiative. Even though proficient and willing in taking initiative, discouraging situations like these may probably cause professional exhaustion and, consequently, lower tendency to take initiative.

4. Discussion

Initiative is a concept that helps administrators to perceive the mechanisms in organizational structure and administrative functioning. It also supports administrators to comprehend the nature of democratic decision-making mechanisms [36]. However, research results indicated that school administrators were left alone in the process of initiative-taking processes, and their capacity to take initiative was unable to influence the school as a whole. Thus, initiative taking was unable to support creativity and foresight, but rather it appears to support bureaucratic rationalization and pragmatism.

The findings of the study primarily indicated that school administrators who participated in the study did not use initiative to reach organizational goals, active decision-making to solve organizational problems, and the will to make decisions that were described in the literature [7, 8, 9, 10, 13]. Rather, they used initiative in situations that involved limited risks in order to get recognition and avoid supervision and do not require much astuteness and creativity. These initiative behaviors reflected the tendency of being momentary and having pragmatic thinking [7, 8]. School administrators indicated that they had gone through intensive negative feelings such as insecurity, conflict, anxiety, incompetency, fear of being victimized, and worried about going under investigation.

School administrators used initiative to a limited extent in areas like organizational change and daily routines rather than transforming bureaucratic behavior. Akın’s [3] findings support the findings of this study. Akın [3] also found that school administrators took small-scale initiatives, initiative taking was more likely to increase with experience, and areas for initiative were improving physical infrastructure and providing resources. Akın’s [3] findings also indicated that school administrators were likely to take initiative that are limited to areas such as instructional leadership, and administrators who took initiatives likely feel threats of facing sanctions.

One of the most interesting findings of this study was the negative feelings of school administrators such as insecurity, conflict, anxiety, incompetency, fear of being victimized, and worried about going under investigation when they found themselves in initiative-taking circumstances. Initiative taking can transform schools’ hierarchical and bureaucratic functioning into strategic ones and enables the use of the dynamics to take action. However, negative feelings mentioned earlier are likely to prevent the school administrators to take initiative even when they have a potential. From this perspective, it is clear that initiative taking is not only an individual behavior but also an organizational and administrative behavior [37]. Administrative behavior is not limited to structural and institutional components, but it includes cultural and individual components. Therefore, it is important to reveal the individual will to integrate organization in school culture. Values and principles that school administrators consider while taking initiative were the public interest, institutional benefits, fairness, objective thinking, and human orientation. These values and principles are likely to contribute to organizational values and create an ethical frame in schools.

Circumstances where school administrators used initiative resulted in upsetting the balance of authority and responsibility by increasing responsibility and administrative skills, but it was not taken positively and threatened for sanctions and use of power, transforming from legal authority to leadership. However, this is limited by the higher level of bureaucracy, since hierarchical and bureaucratic supervision was implemented. As Hakanen et al. [21], Binnewies et al. [20], and Bracci [14] argued, the use of initiative appears and may be effective in organizational models and administrative approaches when power distance is diminished. School administrators in this study experienced centralized structure and functioning. Thus, they felt limitations imposed on them such as the requirement to cope with difficult situations, systematic and methodical thinking, generating solutions and suggestions, finding alternatives, references to a rich and in depth thinking, and being proactive.

When all results are taken into account, in order to improve school administrators’ initiative-taking behaviors and expanding the areas for initiative taking, local ministry of education directorates could collaborate with universities to organize workshops and seminars. Encouraging school administrators to pursue graduate degrees such as masters and doctorate degrees might help them develop leadership behavior and likely to improve areas of influence rather than areas of authority. This could help them to improve their competencies in initiative-taking behavior. Further studies are required to increase school administrators’ authority and responsibility at the ministry level. Decentralization and school-based management efforts might also help improve the structure for widening school administrator’s perspective to take initiative. Mentoring might help at the school level by matching more experienced school administrators with inexperienced school administrators. Finally, the best practices of initiative-taking behavior might be archived and shared with school administrators in digital resources and blogs.

The best practices for organizations to structure their internal dynamics and capacities, active information management, organizational confidence, and collaborative work culture could be empowered by the ability of taking initiative [49]. Initiative could also be considered as a factor that paves the way for an administrative paradigm that transforms conventional hierarchy, disrupts the authority, and moves centralization toward localism.

Taking initiative is a significant element of leadership when approached from the perspectives of cognitive structure, beliefs, values, affective traits [19], and dynamic relations, providing autonomy, balancing power, empowering self-control [24], self-sufficiency, organizational social behavior, and positive relationship approach [38]. Initiative is an expression of an influence, “a real and recognized authority,” rather than a legally described authority. In other words, it is an area of impact and power that is reflected from the area of skills and abilities, instead of an authority resulting from a hierarchical position. It is the transfer of formal authority to organizational structure in order to empower authority in the administrative sense. Distribution of formal authority and delegation could support organizations in taking initiative. Initiative is the capacity to make a decision and spring into action at a moment and situation where the area of control is expanded. It facilitates horizontal communications and coordination in organizational structure. Initiative is the creator of a real and recognizable area of power outside the formal authority. The ability to create projects, willingness to take control, risk and crisis management, priorities, knowledge, communication, psychological organizational contract, performance evaluation, and supporting multiple managements are among the outcomes of taking initiative. Initiative taking includes the factors of entrepreneurship, active personality, self-motivation, internal motivation, active goal setting, planning and time management skills, overcoming obstacles and emotion management, persuasive and credible communications, creativity and innovation in personal competence, and quality dimension in addition to the administrative and organizational dimensions [39]. Initiative is a concept related to authentic responsibility, proactive personality, changing needs and roles, transformative leadership, distributive leadership, organizational change, organizational behavior, social dynamism, cultural integration, professionalization, and social and cultural capital [40, 41].

Workers go about their daily lives with high expectations. Active entrepreneurship and initiative-taking traits are significant qualities for organizational change beyond personal benefits and psychological satisfaction they promote. It is reinforcement of active behavior. It is improvement of creative thinking and problem-solving competencies and an effort to behave work oriented [38]. Today, initiative is a theoretical and application framework for the efforts to develop important administrative reform and strategies, specific goals, and school plans that are significant for schools in developing school-based and internal dynamics of the school that are specific to that particular school and the potential of the school [42]. Autonomy could be considered as an outcome of initiative taking and developing behavior as well [43]. Initiative-taking school administrators could facilitate teacher participation, loyalty in the school, school productivity, and academic success and focus more on teaching and learning. Administrators could perceive initiative-taking skills as an action that realizes school development plans [44]. Initiative is a factor that supports organizational learning, frees an area of action, enforces organizational operations and increases the capacity, renders school administrator more powerful than central administrators, and supports and functionalizes decision-making mechanisms of school administrator with respect to change management [45, 46, 47, 48, 49, 50].

Based on the above discussion, it could be inferred that the efforts of participating school administrators on school-based decision-making and acting, which could be considered as leadership characteristics beyond their formal authority, were insufficient. Participating school administrators in the current study were able to use their initiative-taking actions under limited conditions and situations. Thus the phenomena such as organizational change, organizational learning, designing an autonomous administrative area by transforming institutional internal dynamics into a unique strategy, and enforcing organizational capacity could not be realized. The fact that school administrators were concerned about the consequences of the situations where they decide by initiative taking and act accordingly results in preventing the improvement of their proactive personality traits and obscures their psychological contract variables with the organization and creative and innovative thinking skills. The related circumstances could diminish internal motivation of school administrators in taking action even in necessary and predictable conditions. It could lower self-efficacy perception. It could force them to fall behind their leadership role. And the most important, it could neutralize their efforts to refer to references that could expand their area of initiative. Based on the results of the present study, it could be beneficial to design and implement studies that would structure professional cooperation and university-specialist-school collaboration to support the abilities of school administrators in the management of initiative-taking situations and their results. It is important to engage in planning that would reinforce the coping strategies of school administrators with the situations that were not explained in legal manuscripts in addition to the decisions taken by the administrators in the higher hierarchy and to determine the references in the academic dimension. For the researchers, it could be recommended to design studies that aim to develop school-based administrative models, analyze initiative and leadership variables comparatively, and determine the perceptions of central and local organization administrators on school administrators and initiative taking.

© 2017 The Author(s). Licensee IntechOpen. This chapter is distributed under the terms of the Creative Commons Attribution 3.0 License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.

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İlknur Şentürk (December 20th 2017). The First Step to Leadership in School Management: Taking Initiative, Open and Equal Access for Learning in School Management, Fahriye Altınay, IntechOpen, DOI: 10.5772/intechopen.70789. Available from:

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